Free Contractor Quote Template & Labour Quotation Format
The exact structure for a contractor quote — including the labour contractor quotation format that separates worker costs from materials. Copy it, fill it, or generate a PDF in 60 seconds.
A contractor quote is part sales document, part legal record. Done well, it wins the job and protects you from scope creep. Done badly — a single lump-sum number with no breakdown — it invites haggling and disputes. This guide gives you the standard contractor quote template and the specific labour contractor quotation format used on projects where labour is supplied separately from materials.
A full contractor quote itemises both labour and materials. A labour contractor quotation covers only the workforce — number of workers or hours × rate. Both share the same header, terms and validity; they differ only in the line items.
The contractor quote template
Top to bottom, a complete contractor quote contains:
| Section | What it contains |
|---|---|
| Header | Contractor name, logo, licence/registration number, phone, email, address |
| Quote meta | Quote number, issue date, valid-until date |
| Client | Customer name, project site address, contact |
| Scope of work | A clear paragraph describing the deliverable |
| Materials | Each material, quantity, unit price, line total |
| Labour | Task or trade, hours/days or worker count, rate, line total |
| Totals | Subtotal, tax (VAT/GST), grand total |
| Exclusions & terms | What's not covered, deposit, stage payments, validity |
The labour contractor quotation format
When you're supplying labour only — common in construction, where the client provides materials — the quotation focuses entirely on the workforce. Here's the standard format with a filled example:
| Labour description | Qty | Unit | Rate | Amount |
|---|---|---|---|---|
| Skilled mason | 3 workers | 10 days | $120/day | $3,600 |
| Helper / unskilled | 4 workers | 10 days | $75/day | $3,000 |
| Site supervisor | 1 | 10 days | $180/day | $1,800 |
| Equipment operator | 1 | 4 days | $150/day | $600 |
The format makes the basis of your price transparent: number of workers × days × rate. Clients can see exactly what they're paying for, and you have a defensible record if the timeline changes.
How to write a contractor quote for free
- Start with the scope. One clear paragraph: what you will build, install or deliver.
- Separate labour and materials. Two sections so the client sees both, and you can flex one without redoing the whole quote.
- Use real quantities and rates. "3 masons × 10 days × $120" beats "labour — $3,600" every time.
- Add tax correctly. Apply your local VAT/GST/sales tax to the subtotal.
- Protect yourself. List exclusions, set a deposit and stage payments, and add a validity date.
Generate a contractor quote online in 60 seconds
Pick a template, add labour and material lines, set your terms, and download a professional PDF — free, no signup, no watermark on the essentials.
What makes a quote get accepted
After the structure, three things move acceptance rates:
- Speed. The first professional quote a client receives has a real advantage. Same-day beats next-week.
- Clarity. Itemised quotes feel honest. Lump sums feel like guesses.
- Follow-up. One friendly nudge after two or three days recovers jobs that would otherwise go silent.